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Board Update 6-7-21

Presentations

Agenda Item 4.0

Staff Member Recognition – Sara Magnafichi and Julie Botkin – 4.01
The board recognized two CCSD59 staff members for recent honors they received for exemplary work with students.

Sara Magnafichi, first grade teacher at Admiral Byrd Elementary, recently received the Golden Apple Award for Excellence in Teaching last month. She is one of ten educators across the state to receive this designation.

Julie Botkin, physical education teacher at Rupley Elementary, was also recently honored as the 2021 Illinois Adapted P.E. Teacher of the Year by the Illinois Association for Health, Physical Education, Recreation & Dance. 

Botkin Magnafichi

Staff Recognition – Retirements and Years of Service – 4.02
This year, 184 CCSD59 staff members are being recognized as retirees or for reaching milestones in years of service to the district. Several of these individuals were honored at the board meeting for their time spent serving students, families, and their school community.

retiree group web


Discussion Items

Agenda Item 5.0

Discussion of 2021-22 Tentative Budget and Long Term Financial Plan – 5.01
Strategic Goal (SG) 4: Stewardship of Resources
The board viewed a presentation on the 2021-22 tentative budget, including the timeline, highlights of anticipated revenue and expenses, resources for the 2022 fiscal year, and a long-term planning update.

The FY2022 budget projects a year end surplus of $244,014.

The final budget adoption is anticipated to be August 9, 2021, and the entire presentation and timeline can be viewed here.


Action Items

Agenda Item 8.0 

Approval to Adopt Fiscal Year, Place 2021- 2022 Tentative Budget on Public Display, and Set Date for Public Hearing – 8.01
SG 4: Stewardship of Resources
As part of the tentative 2021-22 budget process, the board had previously reviewed the following schedule:

  • Setting the dates for fiscal year 2021-22 as beginning July 1, 2021, and ending June 30, 2022
  • Setting the date and time for the public hearing concerning the 2021-22 budget as 7:00 p.m. on Monday, August 2, 2021, at the CCSD59 Administration Center at 1001 Leicester Road, Elk Grove Village, Ill., 60007
  • Directing the administration to display the tentative budget for a period of at least 30 days prior to the public hearing on August 2, 2021, and publish a notice of the hearing date and the availability of the tentative 2021-22 budget for review in the Journal and Topics newspaper

The board approved the above budget schedule, and any suggestions or changes to the tentative budget will be reflected in the final 2021-22 budget to be presented for approval at the board meeting on August 9, 2021.

Approval of Determination of Serious Safety Hazards Related to Student Transportation – 8.02
SG 4: Stewardship of Resources
According to Illinois School Code (105 ILCS 5/29-3), a school board may provide free transportation for any pupil residing within one and one-half miles from school where conditions are such that walking constitutes a serious hazard to students due to vehicular traffic. These areas have been identified as a serious safety hazard in accordance with guidelines promoted by the Illinois Department of Transportation (IDOT) in consultation with the Illinois State Board of Education (ISBE). 

As part of preparations for 2021-22 student transportation services, the administration approved these areas and therefore certifies to the State Board of Education that the hazardous conditions remain unchanged.

Approval of Food Service Contract Renewal for 2021-2022 Lunch and Breakfast Programs – 8.03
SG 4: Stewardship of Resources
The 2021-22 school year represents the fifth renewal for Organic Life, the district’s food service management company. While state law allows the district to normally renew a contract four times before a district is required to bid the service, the state allowed a fifth renewal this year due to the pandemic.

The per meal rates for the breakfast program will increase from $1.3039 to $1.3221. The reimbursable lunch and a la carte equivalent rates will increase from $2.9883 to $3.0301 per meal. This increase is based on the allowable CPI of 1.4%. The summary of proposed costs can be viewed here.

The board approved the contract with Organic Life as outlined above.

Approval of Appointment of School Treasurer8.04
SG 4: Stewardship of Resources
In accordance with section 5/8-1(c) of the Illinois School Code, the board is required to appoint a school treasurer for each fiscal year.

The board approved the election of Assistant Superintendent for Business Services/CSBO, Ronald O’Connor, as school treasurer, effective July 1, 2021.

Approval of School Treasurer Bond – 8.05
SG 4: Stewardship of Resources
In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond that must be approved by at least a majority of the members of the board. The treasurer’s bond from July 1, 2021, to July 1, 2022, in the amount up to $63,319,843 was approved.

Approval to Direct School Treasurer to Transfer Interest Earned in the Debt Service Fund to the Educational Fund for Fiscal Year 2020-21 – 8.06
SG 4: Stewardship of Resources
As part of the district’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2020-21 budget includes a transfer of interest allocation of $36,000 from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2020-21 fiscal year. 

The board approved the resolution and authorized the school treasurer to proceed effective with the 2020-21 year-end closing process.

Approval to Direct School Treasurer to Transfer Interest Earned in the Working Cash Fund to the Operations and Maintenance Fund for Fiscal Year 2020-21 – 8.07
SG 4: Stewardship of Resources
As part of the district’s long-term financial plan, 100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2020-21 budget includes a transfer of interest allocation of $134,000 from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2020-21 fiscal year. At the end of each fiscal year, the district records interest earnings. 

The board authorized the school treasurer to proceed effective with the 2020-21 year-end closing process.

Approval of Student Device Refresh Process – 8.08
SG 1: Student Growth and Achievement
The board approved the device refresh for all students in grades K-8 and an additional Chromebook for all certified teachers. 

While final total figures for the program will be based on actual student enrollment and staffing figures, current estimates utilizing enrollment and staffing projections establish an anticipated cost for the program at $2,626,005. The cost per device is as follows:

  • Chromebook – $340.00
  • Google License- $33.00
  • Carrying Case – $25.00

Approval of Junior High Math Resources – 8.09
SG 1: Student Growth and Achievement
The board approved the purchase of Illustrative Math for the 2021-2022 school year as the junior high core math resource. 

The purchase cost is as follows:

  • Illustrative Math student licenses (1 year) – $38,000
  • Illustrative Math professional learning premium package and LearnZillion platform training – $36,750
  • Illustrative Math teacher editions  – $1,500
  • Student printed materials – $20,000
  • Total Cost – $96,250

Additional information can be viewed here.

Approval of Donation to Brentwood Elementary School – 8.10
SG 4: Stewardship of Resources
The board approved a donation in the amount of $800 from the Western Governors University to Brentwood Elementary School. This donation will be used to fund an innovative classroom initiative.

Approval of Memorandum of Understanding: CAMEO COVID-19 Surplus Vacation Days – 8.11
SG 4: Stewardship of Resources
A Memorandum of Understanding (MOU) between the CCSD59 Board of Education and the CCSD59 Custodial and Maintenance Employee Organization (CAMEO) staff was discussed regarding surplus vacation days for CAMEO staff. The surplus resulted from workforce shortages connected to the global pandemic and staff being unable to utilize their full allotment of vacation days as typically planned.

The MOU allows a slight extension of time for CAMEO staff to utilize vacation days past the normal deadline for surplus days after meeting specific criteria.

The board approved the MOU, which became effective upon approval of the board and expires on August 2, 2021.

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